How to Use Your Grant Report
Each report is packed with funder profiles, grant histories, positioning strategies, and action plans. Here's how to get the most out of every section.
New to TheGrantScout? This guide works with our sample report.
Each report is packed with funder profiles, grant histories, positioning strategies, and action plans. Here's how to get the most out of every section.
New to TheGrantScout? This guide works with our sample report.
Not every nonprofit has 16 hours a month for grant research. This section cuts straight to your best opportunity so even the busiest development director can take action. If you do nothing else, do this.
Email [email protected] with a 2-page LOI introducing your organization. Why them: They gave $75,000 to a similar program in 2023. Their mission explicitly includes your focus area, and they operate in the same region. Time required: 4 hours.
See the full version in our sample report.
This is your roadmap for the month. It tells you exactly where to spend your time based on how many hours you have available, so you always work on the highest-value opportunities first.
Priority 1: St. Francis Sailing Foundation | LOI-Ready | Same Bay Area waters; $75K to similar program; April deadline | 4 hours Priority 2: Louie Family Foundation | LOI-Ready | 7 veteran grants in 2023; military preference; 15 miles away | 3 hours
See the full version in our sample report.
Not all foundations work the same way. Some accept cold applications, others require a relationship first. Knowing the type tells you how to approach each one and set realistic expectations for the timeline.
LOI-Ready: Foundation accepts unsolicited Letters of Inquiry. If interested, they'll invite a full proposal. Your action: Write and submit LOI this month. Cultivation: Foundation is bank-managed or rarely funds without an existing relationship. Your action: Research staff, identify connections, begin relationship-building.
See the full version in our sample report.
This table gives you a bird's-eye view of all your opportunities before diving into the details. Use it to quickly compare grant sizes, timelines, and effort required.
#1 St. Francis Sailing Foundation | $11,000-$75,000 | LOI-Ready | 4 hrs #2 Louie Family Foundation | $5,000-$10,000 | LOI-Ready | 3 hrs #3 Stout Foundation | $5,000-$20,000 | Open Application | 4 hrs
See the full version in our sample report.
This is the heart of the report. Each profile gives you everything you need to approach a foundation with confidence: why they're a match, how to apply, who to contact, and exactly what to say. No more guessing whether a funder is the right fit.
Funder Snapshot: Annual Giving $151,000 across 3 grants | Typical Grant $65,000 median ($11K-$75K) | Geographic Focus 100% California | Total Assets $7.7M Positioning: Lead with adaptive sailing for veterans. Reference a comparable program they already fund at $75,000. Emphasize that you operate in the same region, serving a distinct population.
See the full version in our sample report.
This is what your report looks like.
Download the full sample to see funder profiles, grant histories, and positioning strategies.
Download Sample ReportGrant seeking requires sustained effort over months. This plan turns your report into a calendar so you know exactly what to do each week and when to follow up. No action items get lost.
Week 1: Review grants page, identify connections, draft LOI (3 hrs) + Begin second LOI draft (1 hr) Week 2: Finalize and submit both LOIs (3 hrs) Week 3: Make introductory calls to two foundations (1.5 hrs) Week 4: Begin application for June deadline (2.5 hrs)
See the full version in our sample report.
When you're ready to pick up the phone or send an email, you don't want to dig through 20 pages. This section puts every contact and deadline in one place. The timeline section sets realistic expectations so you know that grant seeking is a marathon, not a sprint.
Typical Grant Process (3-9 months): Month 1: Research + Submit LOI/Application Months 2-3: Wait for response (6-8 weeks typical) Months 3-4: If invited, write full proposal Months 6-9: Decision received
See the full version in our sample report.
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